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How a Homeschool Portfolio Can Earn College Scholarships

Keeping Records Younger Students College Preparation Homeschool Transcripts and Records

Friday, 18 October 2024

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Some states require homeschoolers to keep a portfolio of student learning and educational progress. Simply put, portfolios show what your child has learned, how that learning happened, and what resources were used. But a homeschool portfolio isn't just another chore you have to do. It actually has a massive impact on college admission and can even help you save money on college tuition! But in order to understand these benefits, you need to understand how to keep records in your portfolio for every grade level.

Homeschool Portfolio College Scholarships

Portfolios are also called course descriptions, comprehensive records, and other names. A portfolio is usually more of an unschooling "scrapbook" of work. Many parents treat the portfolio as a way to keep fond homeschool memories, especially when their children are young.

But portfolios develop and change as your child does, so your kindergarten portfolio should look nothing like your senior year comprehensive records! Here's a quick timeline to help you stay up to date with your portfolio as your student gets older.

Elementary School

Now, I normally don't talk about elementary school students, but in the case of portfolios, this topic is just too fun to not talk about! Elementary portfolios can be SO much fun for both the parents and the students! For an elementary level record, you'll need:

A three-ring binder. This is to keep all their fun art projects, their coloring pages, and their first essays. For this age, keeping records is as simple as hole punching their work and filing it away in the binder. You'll need one for each student in your house.
A notebook cover. This is for your child to design and decorate how they see fit! All that's really required for this part is their name and the school year, either in number form (2024-2025) or in educational year (first grade). After that, they can decorate it to their heart's content. This part is especially fun, because you can tell at a glance what your child was into that year and see the improvement from year to year.
A cover page. Different from a notebook cover, this is the only work-intensive part for the parent. It's just a one-page typed summary of all the learning that happened that school year. Include details like their favorite subject, any field trips taken, if they learned any new skills like helping in the kitchen or catching their first fish, maybe the subject they improved the most in. Also include the "less fun" details like what was accomplished in each subject area.
A book list. This part might sound hard, but it's easy. Just have your child keep track of every book they complete. In the early years, you might need to help them write down the title and the author. But in the later years of elementary school, your child can be responsible and keep up with it themselves. It can also act as an accomplishment sheet! At the end of the school year, you can see exactly how much you've read. You can also include their curriculum for the year on this page.
Samples of work. Keep something from every subject area. Just their best work, or the work they are most proud of. A science experiment, a drawing, a history project, and so on. You can label the subject areas if you want to, but a project about grasshoppers clearly only belongs in one area, so it's not essential. This is also the area where you would stow brochures or ticket stubs from field trips or shows you saw together, pictures of the monument you saw, or anything else you did during the year! While you can make all of this into a digital record, for elementary, I think it's most fun to keep it in a scrapbook style.
Legal documents. Anything required by your state goes here. Some states require medical records, some a letter of intent to homeschool. Keep whatever they want to see. This is the boring-but-really-essential part. Do not skip this step.

Middle School

For middle school students, it's time to take a step up and practice for high school record keeping. At this stage, the portfolio (or comprehensive record as it is most known as in high school) needs to look a little more polished and organized. Less like a scrapbook. What does that mean for each area of the record?

A three-ring binder. Now it's important to have labels in the binder. Once for each subject. We are striving for a little more organization in these years. If you decide to keep a digital record for these years instead of a physical one, you'll still need to keep a separate folder for each subject. Clearly label each folder.
A notebook cover. Unless your child is really into art or drawing, it's probably time to transition from doodled and designed front covers to something a little more professional. Maybe not right away. We don't have to get rid of all the fun!
A cover page. This part is still the same. It's a great idea to keep up with everything that happened in the school year in a neat, one-page form. Now that your child is older, this page will probably contain more "academic" language. No longer are we chasing grasshoppers in the backyard for science. Now we are learning about genus and species. These improvements and achievements are important to document!
A book list. This part is also the same. Your student is responsible for keeping track of every book they read, whether for school or pleasure. You can collect the comprehensive list at the end of the year.
Samples of work. The only part of this step that changes is the actual work being collected. At this stage, you will be collecting essays and lab reports, instead of coloring pages. You only must keep their best work and any brochures or ticket stubs you collect throughout the year.
Legal documents. This part doesn't change. You must still keep anything and everything your state wants to see. If you started this process in elementary school, this is habit to you by now.

High School

In the later years of your homeschool journey, the homeschool records become much more important. These comprehensive records will eventually be seen by colleges and employers, so it's important to show off how unique your child is and how rigorous your homeschool is. Some of the elements of the record have new names to show distinction and growth.

A three-ring binder. It is still perfectly acceptable to keep your records in a binder, whether physical or digital. This will help you keep everything organized. Now more than ever it is important to keep your records separated by labels and tabs. Save yourself the time and tears of sorting through piles of records at the end of the year, and just sort it into files and folders as you go.
A record cover. At this stage, the record cover is like a resume cover. Most often, it will only include the student's name and your homeschool name. Sometimes it can include a picture of the student. It's not typically required by most colleges, but it can add flair and gravitas to the document.
A transcript. This is still a one-page summary of your child's learning, only now it is expanded to include all 4 years of their high school education. This page will now include their GPA, the grades and credit values of each class they took, any relevant test scores (from the PSAT®, SAT®, or ACT® usually), the grading scale you used, and any activities or awards that are outstanding. This is the single most important document of your comprehensive record, and often is the minimum requirement for college application. Add to your transcript every year and keep it ready to go.
A book list. This element does not change. The student is still responsible for keeping track of every book they read for school or pleasure. The only difference now is the stakes. In middle school, if they forgot to add books to the list it just meant their list was shorter. In high school, if they forget to add books, especially if they are negligent, it can make their records look incomplete or lackluster to the colleges they are applying to. Keep a true and honest record of the books your child reads so you can show them off to the admissions officer!
Samples of work. This part doesn't change much either! Keep your student's best work and the brochures or ticket stubs you collect on adventures and field trips through the years. At this stage, the work you collect will be their best written essays, impressive lab reports, the art projects they are most proud of, and anything else the colleges might like to see.
Legal documents. This element doesn't change either, but at this point, the colleges probably want to see some of the legal documents you've been keeping too. It will vary from state to state and college to college, but it's great to have these documents handy instead of trying to gather them last minute!

There are just a few more elements to include in your high school comprehensive record. These are the essential pieces for proving your homeschool rigor to the colleges and thus the keys to earning much bigger scholarships!

Course descriptions. These are one-page descriptions of the classes your child takes. Now that your child is learning more advanced material, these descriptions can no longer all be contained on a single page. Each class gets one to itself. It is a simple one-paragraph description of the class using "academic" language and displaying what the student learned. Below that paragraph you will include the texts, curriculum, or books you used in the class. And lastly, you'll include the grade your student earned at the bottom, often broken up into percentages and grading scales. Many colleges (most in fact) want to see course descriptions in your records, and it can improve your chances of admission and scholarships significantly by proving your child is ready for college level work.
Activities and Awards list. This list will detail all the activities or groups your child was a part of, and all the awards they may have won over their high school education. This page will take your child from a flat, two-dimensional piece of paper, to a flesh and bones person with interests and achievements. This is how you can gain a competitive advantage over other college applicants. An activity list full of volunteer experience at animal shelters, veterinary clinics, or zoos would show a child who is passionate about becoming a veterinarian, and a list full of speech and debate clubs, political volunteering, or leadership classes would describe a child who wants to become a politician. Any awards or special achievements they pick up on the way only make them appear more impressive on paper. Things like National Merit Scholar, or Life Scholarship winner are sure to catch attention.

Now that you know what your homeschool portfolio needs for every grade and the impact it can have on your child's future, there's just one more thing you can do to springboard your homeschool success to make an even bigger splash into college.

If you want easy transcript templates and copy and paste course descriptions, plus the training you need to make a professional and polished comprehensive record, then you can get all the tricks and secrets inside the Comprehensive Record Solution.

Ultimately, the portfolio isn't hard if you keep up with it each year. Some parents even enjoy the process of looking back on the memories and achievements of the school year. The best part about keeping proper comprehensive records, is that it can mean a big college payout in your child's senior year! If you show the colleges a professional, polished document that displays how hard your child has worked, how prepared they are for college level work, and how eager they are to succeed in their career field, they will offer huge and competitive scholarships to get you to attend! We aren't doing all of this for free. So many parents have written to me and told me how their records paved the way to admission to their number one college and unbelievable scholarships. Don't take my word for it, read for yourself.

Have you made your portfolio this year? Do you have any tips to help other parents get through it? Any fond memories to share? I'd love to know!